Contact Tracking

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1			[This template was created by the Society of American Archivists's Tragedy Response Initiative Task Force to assist with the management of material acquired in response to a tragic event. Please download a copy of the template to edit or alter as your situation dictates. DATE CREATED: 20190517. DATE EDITED.]
2			This template can be used to track interactions with affiliated organizations, community and volunteer networks, donors, individuals, and other stakeholders in the aftermath of a tragedy. The fields provided may or may not meet the specific needs of your organization or tragedy, and should be amended as necessary and applicable.
3	NAME (FIRST)	NAME (LAST)	AFFILIATION (ORGANIZATION OR PRIVATE INDIVIDUAL)	PHONE	EMAIL	ADDRESS	OTHER	PREFERRED CONTACT METHOD (PHONE, EMAIL, MAIL, ANY, OTHER - PLEASE SPECIFY)	NOTES	INITIAL CONTACT DATE	ASSOCIATED COLLECTION MATERIAL (DESCRIPTION AND FORMAT)	DEED OF GIFT [OR OTHER DOCUMENTATION] SENT (DATE)	COMPLETED DEED OF GIFT [OR OTHER DOCUMENTATION] RECEIVED (DATE)	CONTACT LOGGED BY (INITIAL)	FOLLOW UP (Y/N)	FOLLOW UP ASSIGNED TO	COMPLETED

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